Inn Flying Club

A. Authorized Use of Aircraft

1. General The Club aircraft shall not be loaned, leased, or otherwise given for use to non-Club members, nor shall they be used for hire, charter or other commercial purposes, air races, participation in air shows, towing gliders, or sport parachuting. It is the responsibility of each individual member to be sure he/she as complied with the Club's insurance requirements. It will be the Secretary's responsibility to publish the requirements any time they change in the monthly minutes of meetings; the Membership Officer's responsibility to inform each new member of the current requirements; and the Club's Chief Flight Instructor to keep the other Club approved CFI's informed of the current insurance requirements.
2. Initial Checkouts All members, except student pilots who have not yet soloed, shall be required to be checked out initially in each Club aircraft by a Certified Flight Instructor approved by the Board of Directors (hereinafter referred to as the Board). The initial checkout in the most advanced Club aircraft flown shall consist of as many of the items contained in the AOPA Air Safety Foundation's "Flight Review Checklist" as the CFI determines are necessary to ascertain and certify that the member is qualified to safely operate that aircraft. The extent of the checkout in each of the remaining Club aircraft shall be determined by theapproved CFI, but at a minimum shall consist of a brief familiarization flight. New members must also complete an AOPA Air Safety Foundation "Aircraft Ground Review Checklist" for each Club aircraft to be flown. Both of the above mentioned checklists must be signed and dated by the approved CFI and mailed by the member to the Club’s current postal mail address. When members upgrade from one aircraft to another (e.g., from a Cessna 152 to a Cessna 172), they shall complete a checkride and mail in the signed checklist as specified above. If the upgrade checkride by the CFI satisfies the requirements for the annual flight review required by paragraph 3 below, the CFI shall so indicate on the signed checklist.
3. Annual Flight Review Members are required to take an annual check ride with a Certified Flight Instructor approved by the Board. This check ride shall be accomplished in a Club aircraft at the member’s highest aircraft level (e.g., 152, 172, or 182). An AOPA Air Safety Foundation's "Flight Review Checklist" shall e signed and dated by the CFI, and mailed by the member, to the Club.
4. Preheat of Club Aircraft shall be performed when the outside temperature is below 25 degrees F and the engine is cold (unless otherwise stated by the Chief Aircraft Maintenance Officer). Any cost incurred for preheating will be reimbursed.

B. Scheduling of Aircraft

1. Scheduling The Vice President shall be responsible for monitoring and assuring compliance with procedures established for the scheduling of Club aircraft. The scheduling policy of these Operating Rules may be modified by the Board to provide optimum utilization of the aircraft and to meet any circumstances which may arise.
2. Scheduling Aircraft for the Initial Club Checkout shall be scheduled through a Club approved CFI. If the CFI is a non-Club member, the aircraft for the Initial Club Checkout should be scheduled through the Chief Flight Instructor.
3. Aircraft Scheduling Aircraft scheduling shall be maintained for each aircraft operated by the Club. All flights shall be scheduled by each member through the scheduling service. Members who wish to fly an aircraft already scheduled can schedule themselves as back-up pilot with the scheduling service for that period.
4. Scheduling Procedure Club aircraft may be scheduled through the scheduling service for a period up to one month in advance. Scheduling aircraft more than one month in advance is subject to approval by the Board. Requests for a reservation more than one month in advance must be made to the Vice President and will be considered on a first come first served basis.
5. Adherence to Schedule If the pilot of a scheduled flight has not arrived at the aircraft within thirty minutes after the scheduled time, and the scheduling servicehas not been updated with a new departure time, the aircraft may be taken over by another member provided the other member first attempts to contact the primary (or back-up) pilot and, if unable to contact the primary (and back-up) pilot must then attempt to contact the Vice President for approval, or the President or other Board member designated by the President if the Vice President is unavailable.
6. Scheduling Limitations Club aircraft may not be scheduled more than thirty (30) days in advance without prior approval of the Board. Aircraft designated as a trainer may not be scheduled through the scheduling service for periods longer than forty-eight (48) hours during working days (Monday through Friday, excluding holidays) or longer than one calendar day on weekends or holidays. Requests for use of the trainer for longer periods may be made to the Chief Flight Instructor, or in his absence, the President or other Board member designated by the President. Such requests may be made no longer than fourteen (14) days in advance. If it is determined that the trainer can be made available without unduly interfering with the needs of other members, the Chief Flight Instructor, President, or Board member designated by the President may approve the request and shall place the flight on the Scheduling Service.
7. Cancellations Whenever a scheduled flight is cancelled it shall be the responsibility of the member canceling the reservation to determine whether another member has scheduled the aircraft as the back-up pilot and to notify that person, by phone, that the aircraft is available for his/her use.
8. Maintenance Cancellations In those cases where it has been determined that the aircraft is unsafe for flight, the AMO for that aircraft (or Chief Aircraft Maintenance Officer) shall schedule the aircraft out for Maintenance until such time when the aircraft can be return to service.
9. Notification of Failure to Return on Schedule When an aircraft cannot be returned as scheduled, the pilot shall immediately notify the Vice President or if he/she cannot be contacted, one of the other Club officers, by telephone to indicate why the aircraft cannot be returned, when it will be returned, and provide a telephone number where the pilot can be contacted. If the return flight is further delayed, the pilot shall provide the Club officer a revised time for return of the aircraft. The pilot shall also be responsible for contacting other pilots whose scheduled flights may be affected by the delay in return of the aircraft. If such notification is not made, the pilot may be fined at the discretion of the Board.
10. Reporting Procedures for Aircraft Malfunctions If a Club member has developed malfunctions that render or are likely to render the aircraft or its systems (instruments, radios, et al) unsafe or inoperative, he/she shall promptly, upon landing, notify the AMO for that aircraft or the Chief Aircraft Maintenance Officer. Upon review of the malfunction the AMO for that aircraft or the Chief Aircraft Maintenance Officer shall determine if the malfunction warrants grounding the aircraft.

C. Finances

1. Accounting. The financial records of the Club shall be kept in such a fashion that he following separate categories of expense can be identified.

a) Fixed Expenses. Those expenses which would be incurred even if the aircraft were not flown. Examples are, home base tie down fees, insurance, depreciation, and interest on loans.

b) Operating Expenses. Those expenses incurred as a result of flying the aircraft. Examples are, fuel, oil, maintenance, engine use, etc. The financial records will be kept so that the fixed and operating expenses for each aircraft can be identified separately.

2. Charges. The monthly dues shall be set by the Board to cover the fixed expenses of the Club. Normally, the dues charges to each member shall be set at levels slightly in excess of the fixed expenses. The hourly rates charged for flying an aircraft shall be set by the Board to cover the operating expenses of that aircraft. Normally, the hourly rates shall be set at levels slightly in excess of the hourly operating expenses of the aircraft. Membership deposits shall be set in accordance with the Club Bylaws to provide funds for the purchase of aircraft and equipment and for working capital.
3. Financial Awareness and Responsibility for Payment of Member's Accounts. The majority of Club financial dealings with the individual members is accomplished on a basis wherein each member is responsible for the charges he/she incurs. As a consequence, the financial wellbeing of the Club depends in large measure upon the demonstrated financial awareness and responsibility of the individual members. Each member is responsible, therefore, for the prompt payment of charges for monthly dues, hours flown, fines, cost of repairs to Club aircraft chargeable to the member, and other assessments; failure to meet one's financial responsibilities to the Club constitutes a basis for administrative and/or legal action deemed necessary. Should administrative and/or legal action be necessary, the Club shall deduct all fees, costs or incurred expenses from the member's deposit. Club dues for the month are due by the first of the month. Aircraft rental charges will be due by the end of the following month in which flying was done.

a) In the event that a member does not pay charges when due, the Treasurer will automatically assess each month a penalty charge of 1 1/2% of the unpaid balance any time the unpaid balance exceeds $20 and the Board of Directors may also elect to ground the member for non-payment.

b) When a member is grounded by the Board for nonpayment of dues and assessments, he/she shall automatically be considered a suspended member if payment is not made in full within 30 days.

c) Suspension of Monthly Charges. The Board may authorize a member to go to an inactive status in the event of ill health, or other extenuating circumstances, subject to veto by the membership at the next membership meeting. Members will be relieved of monthly charges while in an inactive status. Members going on inactive status must remain inactive for at least 8 months, and be required to take an annual check ride (with a Certified Flight Instructor approved by the Board) before returning to flight status in a Club aircraft at the members highest aircraft level (i.e. 152, 172, or 182). Once a member has returned to an active status, he/she may not re-apply for inactive status for a period of 3 years.

4. Member Payments

a) Membership Deposits. An applicant accepted for membership in the Club shall be deemed a member upon payment of an initial deposit of $400.00 at the Cessna 152 level; $1100.00 at the Cessna 172 level; or $1300.00 at the Cessna 182 level. In addition, a non-refundable application fee of $50 for individuals or $75 for family memberships shall be required with all applications.

b) Monthly Dues and Hourly Flying Rates. Whenever these charges are revised by the Board in accordance with the provisions of paragraph 2 above to reflect changes in fixed and operating costs, members shall be advised of the revised charges at the first regular meeting thereafter, and such changes shall be published in the minutes of the Board's meeting and mailed to all members. Such changes shall not take effect until the beginning of the month following the month in which members were advised of such changes at a regular meeting.

c) Upkeep Assessment. All Club members may be assessed up to $4.00 per calendar year for the purpose of washing and/or waxing Club aircraft as determined by the Chief Aircraft Maintenance Officer and as approved by the Board. Payment of this assessment will not remove the member's obligation to attend scheduled wash/wax parties.

5. Resignation A member wishing to resign from membership must provide such notice in writing to the Treasurer. Resignations shall be effective at the end of the calendar month following the month in which notification of the resignation is received by the Treasurer, provided the member's account is paid in full. If the account of a resigning member is not paid in full, he/she shall continue to be assessed monthly dues and shall be subject to the monthly fine of 1 1/2 percent of the unpaid balance as provided for in section C, paragraph 3.a above. Within 6 months of the effective date of the resignation, the Club shall return to the resigning member, the refund value of his/her membership deposit less any charges owed. However, if a resigning member finds a new member for the Club to assume the obligations (including an equivalent membership deposit) of the resigning member, the Club upon acceptance of the new member will immediately return to the resigning member the refundable value of his/her membership deposit less any amounts noted above. No more than 2 resignations per month will be accepted by the Board.
6. Computation of Flight Time For billing purposes, flight time shall be accurately recorded on the Aircraft Time Log in the aircraft. The times to be recorded include that indicated on the aircraft Hobbs and Tach meters before the engine is initially started and that indicated on the Hobbs and Tach meter after the engine has been shut down after being taxied to the tie down position or accepted by another Club member. Should a discrepancy be noted between the previously recorded final reading and the initial reading for the next flight, such fact should be noted in the remarks column of the Aircraft Time Log, and the fact brought to the attention of the Treasurer. In the event that the Hobbs and Tach meters are not functioning or that no Hobbs and/or Tach meter is available, time shall be computed to the nearest five minutes utilizing a reliable watch. "Flight Time" means the time from the moment the aircraft engine is started until the moment the aircraft engine is turned off.
7. Charges for Landing Fees, Tie-downs and Storage Fees. All landing fees, tie-down costs, and storage fees incurred by the member shall be paid by the member responsible for the aircraft. Such charges are not reimbursable except as follows:

a) If the pilot hangers the aircraft because of impending high winds or other threat of damage to the aircraft, he/she shall be reimbursed the difference between the hangar cost and the normal tie-down cost.

b) Tie-down and/or hangar costs incurred by the pilot due to the grounding of the aircraft for mechanical reasons shall be reimbursed.

8. Charges for Aircraft Grounded Away from Home Base

a) Weather A pilot shall not be charged for a delay in returning an aircraft to home base which is entirely attributed to weather conditions. The pilot shall, however, make every effort to return the aircraft as soon as acceptable flying conditions exist, and shall be held financially liable for all of the delay subsequent to the moderation of weather conditions which, in the opinion of the Board, exceeds a reasonable time for such pilot to have returned the aircraft. In the event a Club member elects to leave the aircraft when a weather delay is incurred, the member shall be responsible for returning the aircraft or reimbursing the Club for the costs of returning the aircraft including transportation and billeting costs of the ferry pilot, fuel, oil, storage and tie-downs.

b) Mechanical Trouble Should mechanical problems arise while away from the home base, the Club member shall call (in order of precedence) the AMO for that aircraft, the Chief Aircraft Maintenance Officer, the AMO of one of the other Club aircrafts for direction. Provided an AMO authorizes repairs, the member is responsible for obtaining the receipts for all repair work. If the pilot or passengers must return to the home base before the aircraft can be restored to an airworthy condition, the pilot and/or passengers must return at their own expense. If the pilot must so return, the responsibility for return of the aircraft reverts to the Club and costs for the transportation and billeting of a ferry pilot, fuel, storage, and tie-downs shall be paid by the Club.

c) Pilot Convenience When a Club aircraft is left away from the home base for the convenience of the pilot, the pilot shall be responsible for the prompt return of the aircraft. All charges and costs resulting there from, including storage and tie-downs, shall be charged to the pilot. Any transportation, billeting, fuel or other costs incurred by the Club in returning the aircraft shall be charged to the pilot's account.

9. Disputed Cases In any disputed case regarding amounts of, or responsibility for, charges, return of aircraft, reimbursements and/or credits, etc., the dispute shall be resolved by the Treasurer with the approval of the Board within thirty (30) days after the initial billing.
10. Expenditures by Board The Board is authorized to spend up to $10,000.00 for capital expenditures without prior approval of the membership.